Account And Finance

The Accounts and Finance Officer is responsible for managing the organization's financial records, preparing financial reports, monitoring income and expenditure, processing payments, and ensuring accurate financial transactions. The officer helps maintain financial accountability, supports budgeting and planning, and ensures that financial activities comply with the organization's policies and applicable regulations. . Key Duties and Responsibilities 1. Financial Record Keeping - Maintain accurate records of all financial transactions. - Prepare and update ledgers, journals, invoices, receipts, and payment vouchers. - Ensure that all financial documents are properly filed and organized. 2. Budgeting and Financial Planning - Assist in preparing annual budgets and financial plans. - Monitor expenditure against approved budgets. - Identify areas where costs can be reduced and resources used efficiently. 3. Accounts Payable and Receivable - Process supplier invoices and ensure timely payments. - Monitor money owed to the organization and follow up on outstanding payments. - Prepare receipts and issue invoices to customers or clients. 4. Financial Reporting - Prepare monthly, quarterly, and annual financial reports. - Summarize income, expenses, profits, and losses. - Provide management with accurate financial information for decision-making. 5. Bank Reconciliation - Reconcile bank statements with the organization's accounting records. - Investigate and resolve discrepancies in financial transactions. - Monitor bank balances and cash flow. 6. Tax Compliance and Statutory Obligations - Assist in preparing tax returns and statutory financial submissions. - Maintain proper tax records and supporting documents. - Ensure compliance with applicable tax laws and financial regulations. 7. Payroll Management - Assist in preparing staff payroll and processing salary payments. - Maintain payroll records and calculate authorized deductions. - Ensure payroll information is accurate and confidential. 8. Internal Controls and Auditing - Ensure financial transactions are properly authorized and documented. - Support internal and external audits by providing required records. - Help prevent fraud, errors, and misuse of organizational funds. 9. Cash and Expenditure Management - Monitor cash receipts, payments, and petty cash. - Prepare payment vouchers and maintain petty cash records. - Ensure funds are used for approved organizational activities. QUALOFICATIONS - A degree in Accounting, Finance, Business Administration, or a related field. 5 years and above. - Professional accounting qualifications, such as CPA, ACCA, or an equivalent qualification, are an added advantage. - Knowledge of accounting principles, financial reporting, and budgeting. - Proficiency in Microsoft Excel and accounting software. - Good numerical, analytical, and organizational skills. - High levels of honesty, integrity, accuracy, and confidentiality. - Good communication and problem-solving skills. . Key Skills and Competencies - Financial management and planning. - Bookkeeping and financial reporting. - Budget preparation and control. - Attention to detail and accuracy. - Time management and meeting deadlines. - Problem-solving and analytical thinking. - Teamwork and effective communication. - Ethical conduct and accountability.